Fleet management software is computer software that can help accomplish a series of tedious tasks in the management of a fleet of vehicles that are operated by a company, government, or any organization. The task of keeping track of all vehicles, their management, servicing, and GPS tracking can be tricky to maintain and thus requires the aid of technological software to facilitate ease of operations.
Pitching The Idea of Fleet Management Software
Though it can be a daunting task to pitch the idea of fleet management software to your team when they are used to the traditional ways and are not familiar with the technology and its wonders, Here are some of the critical points that you can include in your pitch to make it sound convincing as well as more intuitive:
1. Define a clear plan of action
While briefing your employees on the benefits that fleet management software has to offer, you must be precise and short on how the software can be useful. Many might still be unaware or misinformed; they may even be clinging to misinformation and stereotypes. You must provide them with perspective on how the management software can ease up their manual field jobs.
Pinpoint the current problems faced by your team like idling, dangerous driving, inadequate route planning as-well-as maintenance backlogs. By doing a risk assessment, your employees would be more acceptable for this new technology as a tool meant to help them.
2. Explain About the Ease-of-Access to Data
Compiling data for companies can be a challenge. Some companies perform billing manually by viewing each vehicle listing individually, reviewing its history, and then creating a report. Implementing fleet software can help with a more accessible collection of data and make access to it even more convenient.
The data can then be easily presented to other departments, including risk management and insurance, rather than manually preparing reports that can often carry errors. Tell your team that you can save time and energy by switching to fleet management software.
Fleet software can pull out relevant data in a short period of time. It can also help the team by showing the most crucial data points on the dashboard. If your fleet is enormous and spread out, then it can be even easier for you to pitch the idea. A flight management software can integrate all units and branches and give you a unified output.
3. Enlighten your employees about the perks
After outlining some issues with fleet management, the next course of action is to explain to the team how fleet management software can benefit the team directly. If traffic jams are becoming an alarming issue for drivers, explain how the new software can assist by providing real-time information about alternate routes and less-busy roads.
Getting real-time information about the traffic and blockage up ahead can be managed by the dispatch software present in the package of the fleet management software. The administrative team might be concerned that the new software could steal their jobs. Here, you need to enlighten your team on how the software would only assist the team and make their everyday tasks simpler.
You can run a blind trial, where employees will not be told that the new technology is up and running. This way, you would be able to collect data more efficiently to reinforce your case.
4. Better Data Accuracy
Pitch about the ability to track labor in real-time through the fleet management software. This can help gain the trust of the customers and ensure that no confusion happens across the hierarchy or the organization. User departments are charged depending on labor hours. If an experienced technician is potent enough to finish an estimated 2-hour job in a mere 20 minutes, you could then track the labor in real-time, thus saving the customers from being overcharged.
Thus, the fleet management software can help gather more accurate data and squash all anomalies, ensuring that no objections arise.
5. Gather Interactive Intel
By implementing fleet tracking software, you are providing an excellent opportunity for your employees to fill up their feedback. Thus, if they feel that they are being provided with unreliable routes, you can enforce changes. Your customer service team might feel that they need to handle a large number of complaints or grievances regarding delivery times.
By receiving intricate feedback, you can conveniently calibrate the service provided by the fleet tracking software. While pitching the idea to upper management tiers, this feedback can act as a beneficial tool.
6. Keep Track of ROI By The Software
Keeping track of ROI (return on investment) is essential to convincing your team to employ the software in their daily tasks. ROI analysis can strengthen your case and help you create a more compelling pitch. Analyze carefully how fleet management software can reduce costs. A reduction in costs would make your employees feel more secure and stable in their jobs.
All the extra savings would be redirected into training and “employee reward schemes,” thus significantly enhancing job satisfaction.
7. Clearing Misconceptions
Your management team might have preconceived notions. They would consider the cost of the software not to be worth it. Thus, it becomes paramount that you explain to them why the software is an absolute value for money. It is also essential to determine past your team’s stereotypical attitude that the traditional ways are still applicable.
Guiding your team about the perks that digitization can offer to manage your fleet can go a long way in getting them to accept the software. You need to select decent fleet management software that not only delivers quality but is also budget-friendly.
Final Words
You must implement fleet administration software to handle your fleet better and ensure an efficient mode of operation. Your team might initially be reluctant to accept something new in the system; thus, you can pitch them the idea by talking about all the points mentioned above. You must pick decent fleet software so that you can effectively handle both management and costs and thus let your business thrive.
Also read: Empower Your Team and Maximize Profits: Discover the Potential of Agency Management Software
